Logistic Planning and Support

Site Selection

What is your nearest Airport, Public Transportation, Restaurants, Shopping? Is there a large city-wide event in town over your conference dates? These are just a few of the questions that surface when selecting an event location. Will the meeting space work for your needs? Can they support high-speed internet? Are amenities available such as an exercise room or airport shuttle service? TAYLOR CONSULTANTS can get the answers! We gather your needs and search all available hotels in the city you select, taking the guesswork out of choosing the perfect location.

Contract Negotiations

What is attrition and how can it affect you? Can you get room night credit for shoulder dates? What happens if your attendees are called to service and cannot attend? Let’s face it hotels are in business to make money. Knowing the hospitality industry from the inside out our experienced meeting planners work hard to negotiate the best rates available in any market. Using proven negotiating strategies TAYLOR CONSULTANTS’s experienced professional event managers reduce the overall conference cost by getting the hotel to make concessions, leaving you with increased peace of mind and more money in your pocket at the end of the day.

Logistical Planning

What is the flow capacity of the Foyer in your hotel? Can the restaurant offer food- service to 300 people in one hour? Are there overflow properties nearby in case your group grows in number? TAYLOR CONSULTANTSevent managers have years of experience both in the Hotel community and as private event managers. We know what to look for and can help you plan your event to maximize efficiency providing a better meeting environment for your attendees.

Reservations and Lodging Coordination

You can have the best meeting in the world but if your guests do not get a good nights rest or are dissatisfied with their accommodations it will fall on deaf ears. TAYLOR CONSULTANTS can assist by conducting a thorough site inspection of the hotel. We will make certain the accommodations meet the needs of your guests. Additionally, we work closely with the hotels to monitor your guest room usage and assist in placing those who might have registered late. With dedication and unmatched customer service to your guests TAYLOR CONSULTANTS takes the worries out of housing your delegates. TAYLOR CONSULTANTS event managers continue to handle housing issues on-site during the event to handle situations as they arise.